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Sheriff's Office General News

Posted on: April 21, 2022

DID YOU KNOW? Audit of Fleet

fleet audit

Upon taking office, Sheriff Seabolt discovered there was no system or record keeping of vehicle maintenance and service performed on the Sheriff’s Office fleet. The lack of service records created confusion when attempting to audit the condition of the vehicles.  In addition, there was no quantitative way to determine how many vehicles needed to be replaced when trying to plan the yearly budget.   We therefore invested in a software system that tracks all relevant information regarding each of the 266 vehicles in the Sheriff’s Office fleet.  This information includes, but is not limited to, the assigned officer, all maintenance services performed, any damage and repair to the vehicle, mileage and observed condition of the vehicle at the last service. This system enables the fleet maintenance staff to track each vehicle in the fleet in an effective and efficient manner.  All dealer warranty information or parts warranties are tracked in the system.  By tracking all vehicles, the fleet manager is able to determine the service life of the vehicle, determine cost effectiveness of repairs and determine when vehicles should be rotated or taken out of service.   The tracking software also creates accountability of each deputy for their assigned vehicle and helps maintenance staff identify bad driving habits or abusive behaviors. By closely tracking every vehicle in the fleet, vehicles are better maintained, extending the service life of each vehicle, helps avoid costly repairs by identifying mechanical issues and saves money by covering repair costs under existing warranties.   We always assign the newest and most reliable vehicles to patrol deputies to ensure those who are patrolling our roadways and responding to emergency calls have the safest and most reliable vehicles in the fleet. We strive to be good stewards of the tax payers’ investment in vehicles.

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